3 Ways to Make Restaurant Employee Scheduling Easy

Restaurant employee scheduling is a crucial aspect of restaurant businesses. This is because restaurant staff scheduling enables restaurant managers to make sure that they have the people they need for every shift. If a restaurant schedule is not done correctly, then a restaurant can quickly find itself short on staff, and failing to keep up with demand.

Here are some excellent tips for making restaurant staff scheduling easy.

1. Use staff scheduling software

Although the pen and paper have been useful for staff scheduling for many years, they are now slightly outdated. Modern restaurant schedule app, such as the Ximble schedule maker is a much better option when it comes to generating restaurant employee schedules. This is because with the Ximble app, restaurant managers can create schedules, update them, approve shift, shift swap, or time off requests, and even track employee work hours all from the convenience of their mobile devices. This is incredibly handy and effective.

2. Plan your schedules at least 2 weeks out in advance

If you only create your schedule for one week in advance, it keeps things a little bit hectic and unpredictable. However, on the other hand, if you can create schedules a little bit farther into the future, then it can give your employees a better opportunity to plan their lives around their schedules. This can make for happier and less stressed out employees which is good for your business.

3. Prioritize the needs of your business

Occasionally, your employees may request time off or shift swaps because they want do to things like go on vacation. Although you should grant these requests when you can, you have to always make sure that there are enough people on staff first. You have to keep in mind that your employees need the money from their jobs at the restaurant, and they will not have jobs at the restaurant if the schedule is not properly taken care of. So, before approving time off or shift swap requests, always make sure that you have enough people on the schedule to cover all of the needs of the restaurant.


For a restaurant to run smoothly and effectively, the schedule must always be taken care of properly. All of the tips in this article can help you to optimize your restaurant employee scheduling. So, if you incorporate them, you could soon find that your scheduling is a lot easier!

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

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