Digital Workplace – Best Practices

As technology has developed over time, more and more business processes have acquired the ability to be performed online. Due to the rising trend of increased digitization of business functions, a term called, “the digital workplace,” has arrived. The digital workplace refers to the process of integrating technology, people, and business processes in order to increase efficiency and convenience.

Through the digital workplace, it is possible for companies to be more streamlined and competitive. The digital workplace removes a lot of geographic and other logistical barriers and allows workers to perform many tasks remotely. It also can eliminate the need for things like paper documents through online file sharing. However, although the digital workplace can be extremely helpful for companies there are some best practices that should be considered when companies are trying to expand and improve their digital workplace.

1. Mobile

Ever since the invention of smartphones and tablet computers, mobile devices have continued to be used more and more. This means that your company should not neglect mobile technology when it is designing tools, software, or other components for its digital workplace. Mobilization is a digital trend that is likely to be around for a long time, so make sure your digital workplace is optimized for mobile.

2. The Cloud

Whether you are using HR tech, file sharing tech, or any other tech for your digital workplace, it is wise to make sure as many of your online business processes as possible have cloud storage capabilities. The reason is because if workers are going to be sharing sensitive information across distances, it is wise to have a failsafe in case something happens to your company’s main computer infrastructure. You don’t want to lose all of your important data. Using cloud technology for your digital workplace provides an insurance measure for a primary computer system failure.

3. Security

The more that your company uses the digital workplace, the more important that it will be for you to have adequate security for all of your online business processes. The last thing that your company needs is for crucial information to be hacked or destroyed. In order to optimize your company’s digital security, it may be wise for you to consult with a cybersecurity firm. However, barring that option, it is wise to simply use apps, tech (HR, marketing, finance, etc), and software that has a good reputation for being secure.

The increasing digital trend of the digital workplace can be extremely helpful for companies, but only if it is used in a secure fashion.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

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