Typical Workplace Scheduling Headaches

Workplace scheduling is something that can definitely create a lot of headaches for managers and business owners. This is because it can be complicated, tedious, and stressful. If managers and business owners do not create the schedule properly, then too few, or too many people can be scheduled for a given shift. Both of these situations are undesirable. Here are some of the most common workplace scheduling headaches.

1. Creating the schedule

Many managers still rely on old methods such as writing schedules on pieces of paper, or doing them on excel sheets. The problem with these methods is that if a single mistake is made, then the entire thing can have to be redone. Also, it can take a lot of time.


2. Approving shift or shift swap requests

If an employee requests an extra shift or a shift swap request, then this can throw off the entire schedule. Also, if you approve these requests, then the manager can have to print new copies of an altered workplace schedule and distribute them amongst the team. This can be very headache-inducing.

3. Deal with sick or absent employees

If an employee gets sick or just does not show up for work for some reason, then a manager can have to scramble to try to find someone to replace him or her at work for that day. This can be a major struggle. Oftentimes this process can happen early in the morning or late at night, which does not help stress levels.

4. Communicating schedule changes

Once the schedule is changed, the whole team often needs to know about it. So, if a manager changes the schedule, he or she may have to call the entire team, or print out and distribute copies of the new schedule to all of the employees. This can be a very tiresome process.


Using traditional methods, workplace scheduling can be very difficult. However, alternative methods exist that can dramatically reduce stress levels for managers when it comes to scheduling. These alternative methods include using work scheduling software such as the Ximble app. Apps for scheduling employees can allow managers to create schedules, make updates, distribute the schedule, approve or deny shift or shift swap requests, and even clock employee work hours all from the convenience of their phones! So, if you find yourself having workplace scheduling headaches, it may be time to consider switching to staff scheduling software such as the Ximble app.

Karin Jakovljevic

About the author

Karin Jakovljevic

Karin Jakovljevic is the head of marketing at Ximble, a powerful, cloud-based workforce management system, simplifying employee scheduling and time tracking for retailers, restaurants and small businesses.

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